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Changing Your Registered Office
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Changing Your Registered Office Made Easy
Every day, there are changes occurring within a business. There could be instances where you have outgrown your current space, or you have a new location that will maximize your opportunity; regardless of why you are making a move, do not forget to update your official Business Address.
To change the registered business address is more than just a paperwork formality. Every business is required by law to notify the authorities of its change of Office Location.
When a business changes Offices in the same City or State, they may not see it as a significant change. However, if you fail to update your Registered Office with the authorities, this will create possible problems later on.
There are also instances when businesses are either Moving States to facilitate growth, to take advantage of a new opportunity, or due to the restructuring of a business; therefore, the process can be more involved, and additional approvals may be required.
No matter what type of move you are making, when you do not properly update your Registered Office in a timely manner, you open yourself to problems.
What is a Change of Registered Office?
A Change of Registered Office Address means that the Business has changed its Official Business Address in the Government Records. This is why the following is important:
- This address is used for sending all legal notices to a corporation. It is also used for sending government communications, as well as any compliance updates to the corporation.
- If you have a business that has changed locations but your registered address is not updated, there may be notices or deadlines you are missing due to a change of registered office address.
Therefore, it is best to complete the change of registered business address process accurately and in a timely.
Who Should Apply for a Change of Registered Office?
While not all situations are alike, if you have changed your location due to one of these reasons, you definitely want to apply:
If you've recently moved offices, even in the same city, you will need to change your registered address.
As businesses grow, they sometimes expand into other cities or states. When this occurs, companies must update their registration to show the new location.
If your business structure has changed, your registered office address will likely be different than before.
Many startups begin their operations in their homes, then later they must find an office to conduct their business.
There are many other reasons that businesses may need to relocate for operational purposes
(e.g., lower rent, convenience of access, larger market, etc.).
Changing Registered Office Types
How the process works will depend on where your business is moving. Here are examples of how the registered office change process works
If you are moving within the same city
The changing process is the most common, and typically it includes:
Board resolution to change your registered office within the same city – filing the required forms, and providing proof of address for the new address.
Generally, a change of registration for a registered office within the same city will be quick.
How to Change a Company's Registered Address Within the Same State
If you change your registered office to another city within the same state, the process can become more complicated.
Additional approvals may be required, additional documentation may be needed, and updates to filing with the state may need to be filed.
However, with proper guidance and instructions on how to change your registered office within the same state, the process should go well.
Change Company Registered Address from One State to Another
Shareholder approval, government approvals, public notice requirement postings, and changes to the official company records.
When changing a registered office from one state to another, it is required:
It is extremely important to follow all proper procedures in making the change so that the changes can be approved without great delay.
List of Documents Required To Change Your Registered Office
It is always best to have everything required to change your registered office ready before you start.
You will typically need to provide:
- Proof of address for the new registered office (electricity bill, rent lease, etc.);
- No objection certificate from the owner of the property where the registered office will be located;
- Board resolution for changing the registered office;
- Proof of identity for all directors/partners; and
- Update to the Company Records (if necessary).
This will help speed up the process and make it easier to change the registered office.
How Will Your Registered Office Change Process Work?
Although the process can now typically be done online, it still must be completed properly.
To change the registered business address, your process will typically be as follows:
Step 1
Determine the type of change.
We will first determine whether the change is: move to another location within the city; move to another location within the state; or move to another state. verified.
Step 2
File Your Change of Registered Office Form
The correct form for your registered office change is filed with the proper authorities.
Step 3
Waiting for Approval
The authorities will review your application and may ask questions.
Step 4
Obtaining New Mailing Address
When you receive approval, the new address will be considered a change of registered office.
Why Do Companies Change Registered Business Addresses?
Companies don’t just randomly switch their address for their registered office. There are usually significant reasons for changing registered office addresses. Here are some of the most common reasons why companies will switch their registered address location to
- accommodate business growth;
- find something more cost-effective (new area);
- accommodate changing or modified operations;
- find a location that would provide more expansion possibilities;
- move out of living quarters into a commercial location
Regardless of the reason you’ll be changing your registered address, it is important that you take the necessary steps to ensure that your registered address change is processed properly.
Why Use a Professional Service?
While it may seem relatively straightforward from the outside, the actual registered office address change can be much more complex than it initially appears to be. Here are just a few examples of problems that may occur if you do not enlist the assistance of a professional when changing your registered office address:
Your registered office address has a wrong address
Your change of registered office application has an incomplete address
There are improper or incomplete filings of registered office changes
The above represent only a few examples as to why the vast majority of businesses will turn to experts when handling their registered office changes.
Advantages of Updating Your Registered Office Address
Besides being legally compliant, updating your registered office address will provide your business with many advantages, such as.
- Remaining compliant with applicable laws, regulations, and acts
- Avoiding notices of compliance violations that could result in significant sanctions or penalties, because of their failure to remain compliant with applicable laws, regulations and acts
- Filing your change of registered office will provide you and your business with electronic communications that may allow you to receive official correspondence promptly.
- Decrease your company’s risk of missing notices of compliance.
- Increase your business credibility by providing clients and government entities with accurate information about your current location.
- Reduce your business’s operational disruption from law violations; and
Lower the potential for missed compliance issues.
Key Regulations to Remember When Changing Your Registered Office Address
Always update your business's address when you move;
Have your documents ready to go when you file
Ensure you file the correct document for your type of address change
Be prompt to respond to any notice(s) received
Check your application status regularly.
Reasons to Choose Our Services for Change of Registered Office Address
- Having a team of experienced legal professionals with specific knowledge of the change of registered office process
- Having a simple and clearly defined path for changing your registered office
- Providing 100% secure online assistance for businesses that must file for change of registered office
- Offering reasonable and competitive pricing for changing registered offices
- Guaranteeing to expedite your application process.
If you are experiencing difficulty filing for the change of registered office, please reach out to us. We are here to help you, as best we can, to remove the complications associated with changing registered offices, whether locally or inter-state
Contact us today for assistance with your registered office change
FAQs
As soon as your business has moved to its new address.
Yes. Most businesses will contact an expert to assist them with filing for a change of registered office online to ensure they do not make any mistakes during the filing process.
Yes. The process for changing the registered office of an LLP company is slightly different than that of other businesses; however, with proper assistance, a registered office change of an LLP company can be processed speedily and easily.
Yes. The registered office must reflect the actual location of the business.
The time it takes to process your change of registered office depends on the nature of your registered office change. Generally, registered office changes within the same city will be processed faster than registered office changes between states.